Three mandates · fixed scope·Response < 48h
Mandates · 03

Three disciplines.
One coherent system.

Mandate timeline · weeks● 03 active
A · Strategy
B · Integration
C · Agents
0w4w8w12w16w

We do not sell tools. We build the strategic, technical, and operational infrastructure that makes AI function inside a real organisation.

Pricing bands published. No retainers. No vendor commissions.



Mandate A · Strategy

AI Strategy & Portfolio Review.

6–10 weeks

A board-level assessment of every AI initiative in the organisation. We identify what to continue, what to kill, and what has been missed. The output is a ranked, costed, sequenced plan your CTO, your CFO, and your legal counsel can sign.

Deliverables · 6
01
AI maturity & readiness assessment
Data, talent, infrastructure scored against benchmark.
02
Data landscape audit
Inventory of data sources, quality, residency, lineage.
03
Portfolio census
Every AI initiative mapped: status, spend, owner.
04
Merit scoring
Each initiative rated for value, viability, risk.
05
Kill list
Initiatives recommended for discontinuation, with reasoning.
06
Twelve-month roadmap
Sequenced, dependencies named, capacity costed.
Mandate spec · A● Active
Timeline6–10 weeks
Fee band€120k – €260k
Owned bySenior Partner
Outcome

A documented strategic foundation that your board, your CTO, and your legal team can stand behind.


Mandate B · Integration

Custom Integration.

8–14 weeks

Off-the-shelf AI tools were not built for your systems. We design and deploy RAG pipelines, API layers, and data integrations that embed cleanly into your existing infrastructure — and that your team can operate without us.

Deliverables · 6
01
Integration architecture
Reference architecture aligned to your platform, security, and data posture.
02
RAG build
Production-grade retrieval pipeline with citation and quality controls.
03
API orchestration
Middleware and contracts; ERP, CRM, document repositories.
04
Data pipelines
Ingestion, transform, validation, retention. Monitored.
05
Quality assurance
Eval harness, regression suites, hallucination rate baselined.
06
Operational handover
Runbook, oncall, escalation. Your team operates the system.
Mandate spec · B● Active
Timeline8–14 weeks
Fee band€180k – €340k
Owned bySolution Partner
Outcome

AI capabilities that are embedded inside your operations, not bolted to the outside of them.


Mandate C · Agents

Agentic Workflows.

10–16 weeks

The step beyond automation. We build autonomous agents that handle complex, multi-step processes, operating continuously, reliably, and within governance boundaries you can audit. Not a demo. A system your operations team owns.

Deliverables · 6
01
Process audit
Existing workflow mapped, decisions decomposed, decision boundaries set.
02
Agent build
Tools, memory, planning, evaluator. Constructed against your live data.
03
Governance wrapper
Audit logs, role gates, kill switches. Reviewable by counsel.
04
Pilot
Bounded production trial against named acceptance criteria.
05
Scale plan
Traffic shaping, rollback, cost ceilings, fallback paths.
06
Operational handover
Your team operates. We hold a 90-day support brief if needed.
Mandate spec · C● Active
Timeline10–16 weeks
Fee band€220k – €480k
Owned bySolution Partner
Outcome

Processes that operate continuously, consistently, and within boundaries your organisation has verified and approved.


How every engagement runs.

04 / Process

Four phases. Fixed structure. No surprises at handover.

Phase 01
Discovery
We map your current state: systems, data, team structure, and regulatory environment. Nothing is assumed.
Phase 02
Architecture
We design the solution structure before any build begins, aligning technical decisions with operational requirements and governance constraints.
Phase 03
Build
Development proceeds in structured phases with defined review points. You see the work at each stage, not only at the end.
Phase 04
Deploy & Monitor
Deployment is managed. Post-launch, we maintain oversight against agreed metrics and adjust where the data requires it.

Common Questions

About our services.

What is an AI Strategy & Portfolio Review?

A board-level assessment of every AI initiative in your organisation, scored against commercial merit, regulatory exposure, and organisational capacity to execute. It produces 12 deliverables over 6 to 10 weeks, including a portfolio census, a regulatory exposure map, a kill list of initiatives recommended for decommission, and a twelve-month roadmap.

What is a RAG pipeline?

RAG (Retrieval-Augmented Generation) connects a large language model to your organisation's own data: documents, databases, knowledge bases. Instead of generic AI responses, the system delivers answers grounded in your specific information, under your data governance. Proxem AI builds RAG pipelines that embed into your existing infrastructure.

What are agentic workflows?

Agentic workflows are autonomous AI systems that manage complex, multi-step business processes. Unlike simple chatbots or task automation, agents make decisions, use tools, and operate continuously within governance boundaries your organisation can audit and control. Every Proxem AI agent includes a governance wrapper with audit logging, human override controls, and a named kill-switch condition.

How is Proxem AI different from a systems integrator?

Systems integrators sell and implement vendor products. Proxem AI is independent: we take zero vendor commissions, no referral fees, and no revenue share from any technology provider. Our recommendations are based on what works for your organisation, not on what generates margin for a vendor partnership.

Does Proxem AI take vendor commissions?

No. Independence is the first principle of the Proxem Trust Framework. We accept no fees, commissions, referrals, or revenue share from any technology provider. This is a binding condition on every partner in the firm.

Last updated: April 2026


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